Administration

Office

Arvette White

Position title: Chief Administrative Officer

Email: arvette.white@wisc.edu

Joe Oliva

Position title: Distinguished Facilities Manager

Email: jmoliva@wisc.edu

Kristen Adler

Position title: Administrative Assistant III

Email: kristen.adler@wisc.edu

Reginald White

Position title: Academic Administrative Assistant III

Email: rawhite4@wisc.edu

SMPH Shared Services

Melissa Zhang

Position title: HR Business Partner

Email: melissa.zhang@wisc.edu

Sharon Vetter

Position title: SMPH medRISE Program Manager

Email: sharon.vetter@wisc.edu

Sayvon Cutrer

Position title: Financial Specialist II

Email: scutrer@wisc.edu

Administrative Duties

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Events & Scheduling

Reginald White

  • Room Scheduling
  • Seminars & Colloquia
  • Building community events

Kristen Adler

  • Chair Calendars and Meetings
  • Department meetings

Facilities Management

Joe Olivia

  • Capital Equipment Inventory and Disposal
  • Equipment Maintenance/ Repair
  • Facilities Maintenance/ Repair
  • Keycard Access
  • Keys
  • Parking
  • Phone Line Setup & Changes
  • Service Calls, Physical Plant
  • Package Delivery

Fiscal Affairs and Purchasing

Sayvon Cutrer

  • Funding Account Set-Up
  • Funding Changes
  • External Vendor Purchasing
  • Internal Purchasing
  • Purchase orders
  • Invoicing

Arvette White (Interim)

  • Expense Allocation
  • Grant personnel effort
  • Check Deposits

Reginald White

  • Reimbursements
  • Honorariums

General Operations

Joe Olivia

  • Outgoing Mail

Arvette White

  • Office Management
  • Department financials
  • Capital Expenditures
  • MTA/CDA

Reginald White

  • Office Supplies
  • Directories & Listservs

Human Resources & Payroll

Melissa Zhang

  • Employee Relations
  • Hiring & Student Hourly Employees
  • Onboarding for New Employees
  • Appointment Setup
  • Hiring & Job Postings – Academic Staff, LTE, Grad Students

Coreen Marklein cmarklein@wisc.edu

  • Benefits and Leave Balances

Ruth Boynton rboynton@wisc.edu

  • Visas

Instruction

Reginald White-  (Arvette White as Secondary)

  • Course Setup & Changes
  • Grades & Grade Changes
  • SIS Representative
  • Course Enrollment
  • Course evaluation

Research Administration- Pre Award

Sharon Vetter

  • Proposal Budgets
  • Proposal Creation & Routing
  • Budget Review for PIs
  • Grant submission
  • RPPR
  • Other Support Documents
  • Just-In-Kind

Post Award Management

Arvette White (Interim)

  • Accounts Set-Up
  • Grant audits
  • Cost transfers
  • PI Reports/Child Accounts
  • Close-outs
  • No Cost Extensions

Travel

Reginald White

  • Fleet Vehicle Use
  • Flight Purchasing
  • Hotel Reservations
  • Registration
  • Rental Cars
  • Travel Reimbursements