Employee Educational Assistance Policy

Educational Assistance Policy
Department of Biomolecular Chemistry
School of Medicine and Public Health, University of Wisconsin-Madison

I. Overview

The Department of Biomolecular Chemistry (BMC) recognizes the importance of ongoing growth and development throughout the careers of its employees. In an effort to provide support for continued education and professional development, BMC has made funding available for educational assistance. These funds are intended both as a source of individual development and a means of strengthening the abilities of employees to perform their assigned work.

This policy at the Department level is intended as a supplement to UW SMPH Policy Number 40.10. Department policy emphasizes that employees must obtain pre-approval on the authorized form from both their supervisor and the Dean’s Office before engaging (e.g. registering, attending) any professional development activities for which reimbursement is requested.

II. Eligibility

All applicants must be directly employed as an Academic, Limited, or University staff member by the Department of Biomolecular Chemistry with a defined or anticipated appointment greater than one year.

III. Review Process

All requests for educational assistance will be reviewed by the BMC Chair following the submission deadline for the relevant semester or term. Requests not received by the applicable deadline will not be considered. Deadlines for FY18 are provided below:

Fall 2018 Intersession or Winter Session: September 14, 2018
Spring 2019 Semester: November 21, 2018
Summer 2019 Semester: March 15, 2019

Approval of any and all requests is contingent on funding availability within each fiscal year (July 1 to June 30), and as such is not guaranteed. Decisions on approval or disapproval, as well as the level at which funding is awarded, are at the sole discretion of the Chair.

Tax Information

Tuition reimbursements totaling $5,250 or more within a calendar year are subject to Federal and State tax withholding and reporting regulations. These taxes, as well as FICA, will be withheld from the employee’s paycheck for the amount reimbursed at or above $5,250. The taxable amount will be reflected on the employee’s W-2 Form; any non-taxable reimbursements will not. For additional detail, please review IRS Publication 970.